Hourly Employees

Hiring Process Guidelines

HOW TO COMPLETE HUMAN RESOURCES (HR) Appointment PAPERWORK

To obtain authorization to work in the Fall/Spring/Summer terms, you must complete mandatory Human Resources (HR) appointment paperwork and provide proof of eligibility to work in the United States by completing the I-9 Employment Form. SIPA HR will email you appointment paperwork and instructions electronically.

More information for Student Employees is available here

STEPS TO COMPLETING YOUR I-9 EMPLOYMENT FORM 

CUHR I-9 and E-Verify Process

How to process your I-9 using I-9 anywhere remote services I-9 Anywhere User Guide

Federal Work-Study Eligibility

Federal Work-Study Overview

If you have a Federal Work Study Award and your Federal Work Study appointment is approved by SIPA HR, you will be prompted by SIPA HR to complete the appointment paperwork with the Federal Work Study Office at Kent Hall.

How to apply for your SSN

Please see specific guidelines at Social Security Number Application. SIPA HR will also follow up with you on next steps.

Step 1: Collect On-Campus Employment Verification Form from SIPA HR in Room 408
Step 2: Request your ISSO Social Security Letter by logging into Compass with your UNI and Password
Step 3: International Students and Scholars Office (ISSO) will email you when your letter is ready for pick up

International Students and Scholars Office (ISSO) 
Office Hours (Walk-In Advising & Document Pick-up/Drop off):
Monday, Tuesday, Thursday & Friday 10:00am – 4:00pm * Closed Wednesday
Location: 524 Riverside Drive, International House North, 1st Floor, New York, NY 10027
Ph: 212-854-3587

Step 4: Bring your On-Campus Employment Verification Form, ISSO Social Security Letter, passport, visa, I-94, I20/DS2019 and SSN Application Form to:

Manhattan Social Security Card Center:
Monday to Friday 7:00am – 4:00pm
Location: 123 William Street, 3rd Floor, New York, NY 10038

*Request your application receipt when applying for the SSN at the Card Center

Step 5: Bring application receipt to SIPA HR office to complete appointment paperwork
Step 6: Once social security card arrives in the mail in approximately 2-3 weeks, bring the original social security card to SIPA HR office to update records. More information is available here.

INFORmation for International Students

Columbia International Students and Scholars Office (ISSO)
Assist International Students with resources and services pertaining to visas and travel information, employment and taxes

F-1 OPT Information

Tax Treaty Information
The U.S. has tax treaties or agreements with many countries and territories. To determine if your country is among these and whether you are eligible to claim a tax treaty benefit, view the IRS Publication 901. Your hiring department will have you complete Federal Form 8233 to file with the Human Resources office to claim a tax treaty, if applicable.

Questions regarding Tax Treaty eligibility can be directed in Human Resources to:
HR Service Center at 212-851-2888 or open a ticket via https://columbia.service-now.com/
Location: Studebaker 4th floor 615 West 131st Street New York, NY 10027
Walk-in Hours: Wednesday 9:30am- 4pm; Thursday 9:30am - 11am 12pm - 4pm; Friday: 9:30am - 4pm

Required Training for All Student Hires

  • New York State and New York City-mandated Anti-Sexual Harassment Training (NYASH):
    You will receive an email notification and link to complete the online, interactive training from columbia@sabacloud.com

  • Complete CUIT Security Awareness Training within 30 days of the start of your assignment

Payroll & Time allocation

Once you begin your appointment, work-study and student casual employees are required to log daily attendance for supervisors.Daily attendance reporting guidelines and Bi-weekly casual timesheets are available for download here, along with instructions on how to complete them, and bi-weekly submission deadlines.

Completion of time sheets is a legal requirement of the Fair Labor Standards Act and a negotiated contractual requirement.

Direct Deposit: Direct Deposit Online Instructions
*Setting up your direct deposit for payment is a separate process from SSOL Direct Deposit

W-2 Information: W-2 Instructions
Beginning each February, you can go online to print your current-year W-2 form

My.Columbia.edu portal: My.Columbia.edu
To view or update direct deposit, personal data, W-4 tax information, Employment Verification

New York City Earned Safe and Sick Time Act

Columbia University complies with the New York City Earned Safe and Sick Time Act by providing eligible faculty and staff the ability to accrue up to a maximum of 40 hours per fiscal year in paid sick time, which can be used for illness or preventative care of one's self or one's family members (defined under the Act to mean the employee's child, spouse, domestic partner, parent, sibling (including a half-sibling, stepsibling, or sibling related through adoption), grandchild, grandparent, or the child or parent of an employee's spouse or domestic partner).

Student employees are eligible for paid sick leave at a rate of 1 hour for every 30 hours worked, up to a maximum of 40 hours in a year. This time must be taken in 1-hour increments.

For more information on the NYC Earned Safe & Sick Leave, please refer to the Columbia University policy.

New York State Paid Family Leave
In accordance with the New York State Paid Family Leave Program (PFL), Columbia University provides eligible employees with job-protected, paid leave to bond with a new child, care for a loved one with a serious health condition or to help relieve family pressures when someone is called to active military service.

 

Student Officers

Hiring Process Guidelines

HOW TO COMPLETE HUMAN RESOURCES (HR) Appointment PAPERWORK

To obtain authorization to work in the Fall/Spring/Summer terms, you must complete mandatory Human Resources (HR) appointment paperwork and provide proof of eligibility to work in the United States by completing the I-9 Employment Form. SIPA HR will email you appointment paperwork and instructions electronically.

More information for Student Employees is available here

Steps to ComPleting Your I-9

CUHR I-9 and E-Verify Process

How to process your I-9 using I-9 anywhere remote services: I-9 Anywhere User Guide

How to apply for your SSN

Please see specific guidelines at Social Security Number Application. SIPA HR will also follow up with you on next steps.

Step 1: Collect On-Campus Employment Verification Form from SIPA HR in Room 408
Step 2: Request your ISSO Social Security Letter by logging into Compass with your UNI and Password
Step 3: International Students and Scholars Office (ISSO) will email you when your letter is ready for pick up

International Students and Scholars Office (ISSO) 
Office Hours (Walk-In Advising & Document Pick-up/Drop off):
Monday, Tuesday, Thursday & Friday 10:00am – 4:00pm * Closed Wednesday
Location: 524 Riverside Drive, International House North, 1st Floor, New York, NY 10027
Ph: 212-854-3587

Step 4: Bring your On-Campus Employment Verification Form, ISSO Social Security Letter, passport, visa, I-94, I20/DS2019 and SSN Application Form to:

Manhattan Social Security Card Center:
Monday to Friday 7:00am – 4:00pm
Location: 123 William Street, 3rd Floor, New York, NY 10038

*Request your application receipt when applying for the SSN at the Card Center

Step 5: Bring application receipt to SIPA HR office to complete appointment paperwork
Step 6: Once social security card arrives in the mail in approximately 2-3 weeks, bring the original social security card to SIPA HR office to update records. More information is available here.

information for International Students

Columbia International Students and Scholars Office (ISSO)
Assist International Students with resources and services pertaining to visas and travel information, employment and taxes

F-1 OPT Information

Tax Treaty Information
The U.S. has tax treaties or agreements with many countries and territories. To determine if your country is among these and whether you are eligible to claim a tax treaty benefit, view the IRS Publication 901. Your hiring department will have you complete Federal Form 8233 to file with the Human Resources office to claim a tax treaty, if applicable.

Questions regarding Tax Treaty eligibility can be directed in Human Resources to:
HR Service Center at 212-851-2888 or open a ticket via https://columbia.service-now.com/
Location: Studebaker 4th floor 615 West 131st Street New York, NY 10027
Walk-in Hours: Wednesday 9:30am- 4pm; Thursday 9:30am - 11am 12pm - 4pm; Friday: 9:30am - 4pm

Required Training for All Student officers ONLY

Payroll & Time allocation

Student Officers are paid on a semi-monthly basis, which happens on the 15th and last business day of the month

Direct Deposit: Direct Deposit Online Instructions
*Setting up your direct deposit for payment is a separate process from SSOL Direct Deposit

W-2 Information: W-2 Instructions
Beginning each February, you can go online to print your current-year W-2 form

My.Columbia.edu portal: My.Columbia.edu
To view or update direct deposit, personal data, W-4 tax information, Employment Verification

New York City Earned Safe and Sick Time Act

Columbia University complies with the New York City Earned Safe and Sick Time Act by providing eligible faculty and staff the ability to accrue up to a maximum of 40 hours per fiscal year in paid sick time, which can be used for illness or preventative care of one's self or one's family members (defined under the Act to mean the employee's child, spouse, domestic partner, parent, sibling (including a half-sibling, stepsibling, or sibling related through adoption), grandchild, grandparent, or the child or parent of an employee's spouse or domestic partner).

Student employees are eligible for paid sick leave at a rate of 1 hour for every 30 hours worked, up to a maximum of 40 hours in a year. This time must be taken in 1-hour increments.

For more information on the NYC Earned Safe & Sick Leave, please refer to the Columbia University policy.

New York State Paid Family Leave
In accordance with the New York State Paid Family Leave Program (PFL), Columbia University provides eligible employees with job-protected, paid leave to bond with a new child, care for a loved one with a serious health condition or to help relieve family pressures when someone is called to active military service.