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Instructions for Completing Record of Hours Worked: Bi-Weekly Support Staff
Download the timesheet you would like to complete from the SIPA Human Resources Page on Time and Attendance Tracking at www.sipa.columbia.edu/resources_services/
human_resources/time_attendance.html and save it on your computer. Please note that the timesheets are payroll period specific and the dates on them cannot be modified by the user. Timesheets cannot be completed in advance of the beginning of the of the pay period in question.
On a daily basis, fill in your actual time of arrival (when you began your work day), the times you leave for and return from your meal break and your time of departure (end of work day). The timesheet will automatically calculate the total hours you worked (Note: Total daily hours worked do not include meal breaks.).
At the end of the bi-weekly pay period, verify your total regular hours worked, as well as any overtime authorized by your supervisor. Sign the form (i.e., insert your initials and date), and submit it to your supervisor via e-mail by the end of business on the last day of the pay period. Please note that timesheets for any given pay period cannot be submitted prior to the period end date.
Your supervisor will review the form for accuracy and authorize it by signing (i.e., insert their initials and date).
Immediately upon completion of the bi-weekly timesheet period, your supervisor will send the form, via e-mail, to SIPA's HR Office at sipahr@columbia.edu, where the information will be recorded and used to update your file.
You will receive quarterly notification of your vacation, personal and sick day usage and accrual. You may also request additional updates at sipahr@columbia.edu.
Codes for Approved Absences
For absences that are approved or covered under an announced policy or the terms of a collective bargaining agreement, indicate the number of hours of credited time-off, along with the appropriate code:
V = Vacation
H = Holiday
PD = Personal Day
L= Leave
SD = Sick Day
J = Jury Duty
D = Death in the Family
WC= Worker's Compensation
MWP = Military Leave With Pay
MWOP = Military Leave Without Pay
AWOP = Absent without Pay
O = Other approved absences (i.e., travel for work)
