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Instructions for Completing Record of Hours Worked: Officers
On the last business day of the month, when you receive the time and attendance tracking-sheet from the SIPA HR Office, please fill in your record of approved absences. The tracking-sheet will automatically calculate your total vacation, personal and sick day usage.
Please note that you will only be able to enter information for the month in question. Information entered for the months prior and for future months cannot be modified by the user. Therefore, timesheets cannot be completed in advance of the beginning of the of the pay period, in question. Additionally, timesheets for any given pay period cannot be submitted prior to the period end date.
Once your tracking-sheet is complete, verify the information entered. Sign the form (i.e., insert your initials and date), and submit it to your supervisor, via e-mail, within five business days.
Your supervisor will review the form for accuracy and authorize it by signing (i.e., insert their initials and date).
Within five business days, your supervisor will send the form to SIPA's HR Office at sipahr@columbia.edu, where the information will be recorded and used to update your file.
Codes for Approved Absences
For absences that are approved or covered under an announced policy or the terms of a collective bargaining agreement, indicate the number of hours of credited time-off, along with the appropriate code:
V = Vacation
H = Holiday
PD = Personal Day
L= Leave
SD = Sick Day
J = Jury Duty
D = Death in the Family
WC= Worker's Compensation
MWP = Military Leave With Pay
MWOP = Military Leave Without Pay
AWOP = Absent without Pay
O = Other approved absences (i.e., travel for work)
