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MonsterTRAK Job Posting Help

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Log In

  1. Go to: http://sipa.columbia.edu/resources_services/career_services/employers/index.html
  2. Enter your phone number.
  3. Enter the password that you received from the career center or student employment office. (*Remember this password is case sensitive)
  4. Highlight the school from the school list.
  5. Click on [Employer Login].

On the Job Listings Menu, you will see:

  • Create a New __________ Job; use this drop-down menu to create a new job listing;
  • Active Jobs are job listings currently viewable to students;
  • Pending Jobs are job listings that will be posted to students at a future date;
  • Inactive Jobs are job listings not viewable to students;
  • Jobs in the Holding Bin are job listings awaiting approval by an administrator.

At the bottom of the screen you will have the options to view/edit a job listing, submit placement data for a job listing, duplicate a job listing, change the entry type for a job listing, and remove (delete) a job listing from the database.

Create New Job Listings

  1. On the Job Listings Menu, use the pull-down menu to select the type of job you wish to enter.
  2. Click on [Create] (on the left-hand side of the pull-down menu).
  3. Complete the form.
    (Remember, this is what the students will be viewing; therefore you can change the contact information and/or delete any sensitive information.)
  4. All fields marked in red with an asterisk (*) must be completed.
    • You can choose only one Job Category and multiple Job Sub-Categories.
    • Make sure to select a state for the Job State field because students often search on this.
    • You must enter a Post Listing On date; the default is today's date.
      NOTE: If you enter a date in the future, the job listing will be Pending until that date is reached.
    • You must also enter a Remove Listing On date; once this date has passed, the job will become Inactive and no longer accessible by students.
  5. Click on [Preview]. You will be taken to the View Job page.
  6. Click on:
    • [Submit]: if you would like to post the listing; or
    • [Edit]: if you need to make any further changes; or
    • [Cancel]: to return to the Jobs Listings Menu without saving the listing.

    NOTE: If you choose [Submit], the job listing will be viewable by students immediately unless the career center uses the Holding Bin feature. With this feature, your job will begin running once it is approved by the career center.

Edit Job Listings

From the Job Listings Menu:

  1. Click on the radio button (o) next to the job listing you want to edit.
  2. Click on [View/Edit]. You will be taken to the View Job page.
  3. Click on [Edit].
  4. Make your changes on the Edit Job page.
    (NOTE: If you want to update the employer name, contact the career center to have this changed.
  5. Click on [Preview].
  6. Click on [Submit].

Post Inactive Job Listings

From the Job Listings Menu:

  1. Click on the radio button (o) next to the Inactive Job.
  2. Click on [View/Edit]. You will be taken to the View Job page.
  3. Click on [Edit].
  4. Make any changes to the information, including the Post Listing On date and the Remove Listing On date.
  5. Click on [Preview].
  6. Click on [Submit].

Deactivate Active Job Listing

From the Job Listings Menu:

  1. Click on the radio button (o) next to the Active Job.
  2. Click on [View/Edit]. You will be taken to the View Job page.
  3. Click on [Edit].
  4. Make any changes to the information.
  5. Make sure to change the Remove Listing On date to yesterday's date (for example, if today is January 2 then make sure to enter January 1).
  6. Click on [Preview].
  7. Click on [Submit] as an Inactive Job.

Duplicate Job Listings

Similar job listings may be created without having to retype all of the information. Job listings created this way are assigned new job ID numbers, but all other data is identical until edited.

From the Job Listings Menu:

  1. Click on the radio button (o) next to the Job you wish to duplicate from the Active Jobs, Pending Jobs, Inactive Jobs or Holding Bin section.
  2. Click on [Duplicate]. You will be taken to the View Job page.
  3. Click on:
    • [Submit]: if you would like to post the listing; or
    • [Edit]: if you need to make any further changes; or
    • [Cancel]: to return to the Jobs Listings Menu without saving the listing.

Change Entry Type

Use this option of you want to change a work-study job to an on-campus (non-work study) job or an internship to a co-op position, etc.

From the Job Listing Menu:

  1. Click on the radio button next to the job listing from the Active Jobs, Pending Jobs, Inactive Jobs or Holding Bin section.
  2. At the bottom of the page use the pull-down menu to choose the new Entry Type.
  3. Click on [Change] to the left-hand side of this pull-down menu. You will be taken to the Edit Job page.
  4. Make any necessary changes and click on [Preview].
  5. Click on [Submit].

Remove Job Listings

You may delete job listings from the system. Once removed, these job listings are no longer accessible and may not be retrieved.

From the Job Listings Menu:

  1. Click on the radio button (o) next to the job listing from the Active Jobs, Pending Jobs, Inactive Jobs or Holding Bin section.
  2. Click on [Delete] to access the Job Search Remove page.
  3. Click on [Yes] to confirm that you want the listing removed.