SIPA: School of International and Public Affairs at Columbia University

Frequently Asked Questions for Current Students

Internships

What is the internship requirement for MIA and MPA students?

• MIA and MPA students are required to complete one internship for three credits. This is a degree requirement. You must work a minimum of 120 hours in an internship position to receive the credits. Students also may choose to complete an additional three credit internship of 120 hours or complete 240 hours in one internship to get a total of six credit hours. Once you have earned the maximum six credits, you may continue to participate in internships on a non-credit basis for added experience.
• PEPM MPA candidates
  A 6 credit summer internship is required of all students in the PEPM program. The PEPM department will register all students for the course at the end of the spring semester and the internship will be undertaken during the summer, before August completion of studies. For further information on the PEPM internship requirement, please contact the PEPM office.

How do I know if my internship will count for credit?

• An internship will count for academic credit if:
• It is related to your concentration.
• The work is substantive (in many cases, a percentage of the student's time may be involved in administrative tasks, depending on the organization and the nature of the position).
• It is a practical, professional experience and not purely academic.
• Is conducted in an organization other than a family-owned organization/business.

• If you are unsure whether a position will count for internship credit, please see a counselor at OCS before accepting the position.

How am I awarded credit for my internship?

• You must register for 3 or 6 internship credits using the same procedure you use for any other class. The call numbers and registration and paperwork deadlines are listed each semester in the MIA and MPA Registration Guides.
• You must fulfill the required minimum number of internship hours (120 hrs for 3 credits and 240 hrs for 6 credits).
• You must complete an Internship Report. Internship Report Forms are available online at: http://sipa.columbia.edu/resources_services/career_services/current_students/forms.html and in hard copy in Room 420.
• Your internship supervisor must submit directly to OCS a Supervisor Evaluation Form, which is a detailed evaluation of your work and performance during the internship. Supervisor Evaluation Forms are available online at http://sipa.columbia.edu/resources_services/career_services/current_students/forms.html and in hard copy in Room 420.

When do I register for an internship and submit my paperwork?

• If you do your internship during the fall or spring semesters, we recommend you register your internship during that semester. There is no registration in the summer. Therefore, if you do a summer internship, we recommend you register for internship credit in the fall semester immediately following the internship. The call numbers and registration and paperwork deadlines are listed each semester in the MIA and MPA Registration Guides.
• Exception: For spring and summer internships international students must register for internship credit during the online registration period of the spring semester. Please see http://sipa.columbia.edu/resources_services/career_services/current_students/international_students.html for more information.

How is the internship graded?

• All internships are graded on a pass/fail basis.

Can I satisfy the internship requirement and not register for credit?

• A student who completes an internship and submits the required internship report and supervisor evaluation may choose not to register for credit. In this case, the students must indicate on the internship reports that he/she does not wish to register for internship credit. OCS will prepare a memorandum to the Office of Student Affairs confirming that the student has satisfied the internship requirement.

Can I waive the internship requirement?

• Students who meet any of the following criteria may be eligible to waive the internship requirement:
• Students on leave from their jobs.
• Joint-degree students who complete an internship in another program.
• Students who have worked on a full-time, professional basis for a minimum of four years in a field relevant to their concentration and career goals.
• To request a waiver, complete the Internship Waiver Form available at http://sipa.columbia.edu/resources_services/career_services/current_students/forms.html or in hard-copy in Room 420 and submit it to OCS with a current copy of your resume.
• Please note that if you waive the internship requirement you will not be awarded any internship credits.

Professional Development

What is the Professional Development Course?

• Professional Development is a one-credit course that is mandatory for all MIA and MPA students. The class is offered in the fall semester only and should be taken in your first year at SIPA. The course is offered by the Office of Career Services (OCS) and teaches skills needed to compete effectively in the international and public affairs job markets. Topics such as resumes, cover letters, job search tactics, successful interviewing, networking, and salary negotiation are covered in the course.

Can I waive Professional Development?

• Students who meet any of the following criteria may be eligible to waive Professional Development:
• Students on leave from their jobs.
• Students accepted into a doctoral program (acceptance letter is required).
• Students who have worked on a full-time, professional basis for a minimum of four years in a field relevant to their concentration and career goals.
• To request a waiver, complete the Professional Development Class Waiver Form available online at http://sipa.columbia.edu/resources_services/career_services/current_students/forms.html or in hard copy at OCS office, Room 420. The form must be submitted to OCS together with a current resume and a copy of your MONSTERTRAK Profile page. Once reviewed, OCS will contact you regarding your waiver status.
• If you are granted a waiver, we recommend that you make an appointment with a counselor at OCS to review your resume and job search strategy.

Full-Time Recruitment

Who is eligible to participate in the Full-time Recruitment Program?

In order to be eligible for the Full-time Recruitment, you must be a matriculated student at SIPA planning to graduate in the current academic year. For individual position eligibility, you must meet the employer’s eligibility requirements, which could include a minimum GPA and/or citizenship status. If you have an F-1/J-1 visa and you plan on accepting a paid position in the United States, you must process optional practical training (OPT) through the International Student and Scholars Office (ISSO).

How long do I have access to the Full-time Recruitment Program?

As an October or February graduate, you will still be eligible to continue to participate in Full-time Recruitment throughout the academic year. All October, February and May graduates' access to SIPATRAK will continue through the summer until August 1st. At that time your SIPATRAK link will be deactivated and you will officially be considered an alumna/us in the system. Please be aware, however, that as an alumna/us you will have lifetime access to job postings on MonsterTRAK.

I am interested in obtaining a position at either a finance firm or a consulting company, and I notice that several of the employers are coming to Columbia Business School to recruit. May I attend their presentations at the Business School?

• Unfortunately, unless SIPA students have been specifically invited to a joint presentation at the Business School, you are not allowed to attend. Each professional school at Columbia University is a separate entity, and they operate independently of each other. Therefore, the Business School will only allow students from other Columbia University graduate schools to attend their presentations if the employer has confirmed that a joint presentation will be held. If there is a joint presentation, it is advertised in SIPA OCS publications and on-line through SIPATRAK. You are required to sign up in order to attend as there is a limited number of invitations. If you do not see a presentation advertised through SIPA OCS, you are not able to attend. Please see the Reciprocity Section of the OCS on-line tutorial for more information.

How do I enhance my job search and interviewing skills?

• OCS offers dozens of different workshops for students' professional development, such as case interviewing techniques, how to market yourself, and job-search tips for international students. We hold a one-credit course, mandatory for all students, that teaches the fundamentals of the job search. You may also schedule a mock interview session or a meeting with an OCS counselor. Please take advantage of our services to practice your interviewing skills and enhance your job search techniques.

MonsterTRAK/SIPATRAK

What is MonsterTRAK and SIPATRAK?

• The Office of Career Services (OCS) uses the online MonsterTRAK system to post all job and internship opportunities. All activity between students and employers who recruit SIPA students is conducted through this system. The SIPATRAK portion of this system is where current students participate in on-campus events—these include on- and off-campus resume collections for internships and full-time positions, information sessions, on-campus interviews, workshops, panels, and all OCS sponsored events.

How do I register?

• Go to the OCS website: www.sipa.columbia.edu/ocs.
• Click on [Current Students]. Then click on [Find a Job or Internship/MonsterTRAK].
• Enter your UNI in the log in box under [First-Time User] and then follow the registration steps.
• Create an accurate profile to ensure that you will receive relevant emails from OCS and be able to submit your resumes to jobs and internships you are qualified for. MonsterTRAK/SIPATRAK automatically blocks your application to jobs and internships for which you do not meet the employer’s requirements.

Why doesn’t my login information work?

• Make sure that you are using your current Columbia University information and not an account from your previous school. If your profile has not been updated or your date of graduation has changed, you may experience problems. Also, please check that you did not erroneously register with Columbia’s Center for Career Education, which is not open to SIPA students. If you are experiencing such problems, please contact the Office of Career Services Recruitment Coordinator.

How do I search for a job or internship posting on MonsterTRAK?

• Go to the MonsterTRAK link and enter the keyword SIPA in the Job Keywords section. This will provide you with only the positions approved by SIPA’s Office of Career Services. You may further narrow your search by Job Listing Date, Job Type, Job Category, and /or Job Location. Full-time positions are generally posted for six weeks. Interns are often hired on a rolling basis so postings may be listed for up to one year.

How do I search for resume collections and events on SIPATRAK?

• You will find resume collections under Opportunities. Select Resume Submission Deadline and enter a set of dates to view a listing of positions available on SIPATRAK during the dates you specified. You will find a complete listing of information sessions and/or workshops under Presentations.

What is a resume collection?

• A resume collection is only conducted on SIPATRAK. Employers who wish to receive a batch of SIPA student resumes and do not want to be contacted directly by students post their positions on SIPATRAK. You will find these resume collection positions on SIPATRAK under Opportunities. Simply select the position to which you wish to apply and upload your resumes to the database. The batch of resumes will then automatically be sent to the employer on expiration of the deadline date.
• Be aware that once you submit your resume on SIPATRAK, you will NOT be able to resubmit your resume or cancel your resume submission!

When will I be contacted regarding my application to a resume collection?

• For resume collections where the interviews are held on-campus, if you are preselected or chosen as an alternate for an interview then you may receive an email from the employer. Do not rely on being contacted by the employer. Instead check on your preselect or alternate status by using the Personal dates menu option that reads, “I am preselected or an alternate for” and click on [Display Dates]. Make note of the Signup Dates associated with the interview that you are preselected or chosen as an alternate for. During that date range, click on the Job Title link. On the Job Details page, click on [Sign up for this Interview]. Click on the radio-button next to the desired time slot. Click on [Sign up]. You will be taken to a Success page. (**You may want to print this out for your records.)
• For resume collections where the interviews are held off-campus, the employer will contact you directly. Usually the employer will contact you only if you have been selected for an interview. Please note that if the posting does not provide a phone number or explicitly says “No Phone Calls Please,” we ask that you respect the employer’s request.

How do I sign up for a mock interview?

• Mock interviews provide a wonderful opportunity to practice interviewing skills. To sign up for a mock interview slot, go to SIPATRAK and under Opportunities select Open Sign-up Deadlines. Enter a date range in which you would like to interview. Then select Office of Career Services Mock Interview and choose a timeslot. Some dates may already be reserved so be sure to enter in a broad set of dates for your search.

What is a Job Search Agent and how do I set it up?

• Creating a Job Search Agent automates your job search. Instead of repeating searches by manually entering search terms, you can conduct a job search once, save your search terms, and choose how often you want to be alerted via email about new matching jobs.
• Create a Job Search Agent by clicking ‘Create New Agent’ on the Job Search Agent page. You have the option to enter information about your new Job Search Agent, including the Agent name, search criteria, and if you want to be alerted to new job listings on a daily, weekly, or monthly basis. When creating an Agent, it is listed via the Job Search Agents link on your personal Student Main Menu. Be sure to include the keyword SIPA to view postings approved by OCS.

What do I do if I forget my password in MonsterTRAK?

• After you have logged on to MonsterTRAK, go to the Forgot Your Password. Click on this link, and a MonsterTRAK representative will immediately email you your password.

Why don’t I have access to SIPATRAK?

• If you have graduated from SIPA or are currently on a leave of absence, the SIPATRAK database will no longer be available to you. If you are a current student and are unable to access SIPATRAK, please contact the Office of Career Services Recruitment Coordinator.

Acap (Alumni Career Advisory Program)

Why use ACAP?

• To obtain valuable career information and feedback from SIPA alumni.
• To enhance your current knowledge of a field or sector.
• To gain exposure to new career paths.
• To develop your professional network.
• To discuss other working world-related issues.

Who are ACAP mentors?

• SIPA graduates working in a wide variety of fields.
• Recent graduates, as well as those who are more experienced.
• Alumni who hold positions ranging from entry level to executive.

How to select ACAP mentors?

• Begin by researching careers or jobs that interest you and target organizations and geographic regions.
• Visit http://www.alumniconnections.com/SIPA.
• Log in using your UNI and password.
• Narrow your search to alumni whom you would like to contact.
• Research the specific organization the alum is working with, and learn more about the type of position he/she holds.

How to contact alumni and conduct informational interviews?

• The purpose of networking phone calls or meetings is not to ask for a job, but to ask for career and job hunting advice and contacts.
• You should always have your resume ready to send before you contact anyone about your job search. Do not send your resume unless you are asked.
• Do not ask an alum to forward your resume to someone else without first establishing a relationship with him/her.
• You should be well prepared for your informational interview. Since you will be taking the lead, decide what kind of information you would like to gather, and prepare questions in advance.
• Dress professionally and be on time.
• Be honest about your background and skills. Promise only what you can deliver.
• Always follow up a networking meeting or interview with a thank you letter within two days of the interview.
• When you receive a job offer, send a note of thanks to your networking contacts for their help in the process. Even if they might not have provided you with that specific job, their advice helped you become a successful interviewer.