Home > Resources and Services > Business Office > Wire Transfers
- Processing Payments
- Types of Payments
- Transferring Funds
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- Check Request
- Internal Transfers
- Wire Transfers
- Travel Reimbursements
- Transportation (rail, air, bus)
Wire Transfers
Wire transfers are generally used for payments to overseas banks. Transfers to U.S. (domestic) banks must be made via direct deposit.
The Business Office will process all wire transfer requests.
The following documentations must be provided for proper wire processing.
The Business Office will submit an approved wire request voucher or Check Request Form to Accounts Payable for each wire transfer request.
A separate Check Request Form must be prepared for each separate invoice, even though one wire for the cumulative total amount will be sent. This is for the audit trail (and AP also enters each request into AP/CAR separately).
Required Information
The following information must be provided with each wire transfer request:
Payee name & address appearing on the invoice. Please do not write the bank name and address under payee.
The valid business purpose of the expense must be clearly defined.
* If payment is to a non-US citizen, please specify the visa type and the country where the work was done, and attach a copy of Form I-94/I94W for the date of entry. If the payee no longer has a copy, please obtain a copy of the passport including the visa page and passport entry stamp page.
Please note: Honoraria or service fee payments to non-resident aliens for work performed in the U.S. cannot be paid through Accounts Payable. They must be processed by the payroll dept in order to withholding taxes.
The proper FAS account and sub-codes must be specified.
Wire transfers are paid in the currency that is listed on the invoice, unless the payee has advised otherwise. This helps prevent against any subsequent disputes over foreign exchange differences.
Note: If a foreign amount is being wired, the department does not need to convert it into US Dollars. Write the foreign currency amount and currency type in the Amount field. Once the transaction is booked by the customhouse based on the spot rate, AP will enter the US Dollar equivalent in APCAR.